Expenses: Common Journal Entries

Updated: Sep 2, 2019

This article reviews some common journal entries used when recording transactions related to Expenses.


Scenario 1:


If Cash is paid for a service/good that has not been received:

This journal entry shows that the entity has paid for a service that has not yet been rendered. Despite being called an “Expense”, the “Prepaid Expense” is considered an asset.


Once the Expense has been incurred, the journal entry will look like this:

This journal entry shows that entity has incurred an expense, that had been paid in advance. The entry empties out the Asset account and appropriately records the Expense used.


Scenario 2:


If an Expense has been incurred, but no cash has been paid:

This journal entry creates a liability “Accounts Payable”, since the entity has not yet paid its obligations.


Once Cash has been paid:

This empties out the Accounts Payable account and removes from the Cash balance.


Help improve this article

If you have examples of helpful Expense-related journal entries, feedback or questions, please leave a comment in the section below.

Sign Up!

Click our Sign Up button (top of page) to receive updates, additional exam prep information and to connect with our community.



Up Next: Expenses: Cost of Goods Sold ->

57 views0 comments

Recent Posts

See All

Analyzing Financial Issues

When analyzing financial case studies, always break them down into smaller issues, which can then be addressed individually. If you are writing your CPA Exams (CFE or others), exam time will be const

Statement of Financial Position / Balance Sheet Elements

The Statement of Financial Position (a.k.a Balance Sheet using Canadian ASPE accounting standards) presents the company's total assets, liabilities and the netted amount - called shareholder's equity.

Statement of Profit or Loss / Income Statement Elements

The Statement of Profit or Loss (a.k.a. Income Statement using Canadian ASPE) shows the company's earnings and expenses. Different countries may have their own unique presentation standards for the sa

©2019 Eve Moore

Images from rawpixel.com

  • Facebook